Ⅱ.     Governing Body

Ⅲ.     Administration: Office Structure

The Director is the head of the Kerala State Sarvavijnanakosam Institute. The institute has no district / regional offices.

Except the Government- ordered holidays, the Institute works on all other days, from 10.15 a.m to 5.15 pm. There is an interval between 1.15 and 2 pm.

Ⅳ.     Vijnanakosam Volumes Published

The S.I.E.P has published many volumes of encyclopaedias : 16 volumes of Sarvavijnanakosam, 10 volumes of Viswasahityavijnanakosam, and several single-volume encyclopaedias. There are two schemes which have been adopted by the Institute for the promotion of the sales of these volumes.

1.   Instalment Scheme

Anyone can become a member of this scheme by depositing Rs. 100/-. Then he / she can pay Rs. 100/- + pay the multiples of 100/- to pay off the balance. And one needs to pay only the discount price ( now 25%) to get a volume. Postal expenses, if necessary, should be met by the instalment scheme member.

2.   Credit Scheme

According to this scheme, the volumes are given in advance to the member; the price is to be remitted in instalments. The following persons can avail themselves of this facility: Government/ semi government officials, school/ college teachers, bank officials, officials of all the public – sector undertakings. If one is to get membership in the credit scheme, one has to submit the application form available at the Encyclopaedia Office, along with the affidavit of the head of the office where he/she works. One has to submit the application, and remit Rs. 300/- along with it as the first instalment. Such members can get the necessary volumes in advance. The balance amount can be remitted in instalments.

Specialties of the Scheme

(ⅰ) A discount of 50% is available for 1 to 15 volumes of Sarvavijnanakosam.

(ⅱ) 20% discount is given from the actual price.

(ⅲ) If one buys six or more volumes, the same may be sent by lorry parcel service. The member has to pay the parcel charge and receive the volumes. If the volumes are less than six, the same may be sent by registered post. Packing charge is to be met by the buyer. Rs 150/- for lorry parcel service, and Rs. 50/- per volume for postal service. This amount should be paid by the member. If a maximum of two volumes is required, one can get it in one packet at the cost of Rs 75. ( These charges may be changed without prior notice.)

(ⅳ) There should be three copies of the filled in application form. One copy is to be kept by the head of the office where the member is working. The remaining two should be sent to the State Institute of Encyclopaedic Publications.

(ⅴ) The first instalment ( Rs.300/-) should be remitted as demand draft or money order. Or one can give the amount directly at the sales wing functioning at the Encyclopaedia Office.

(ⅵ) After giving the volumes to the member, a copy of the application will be sent to the head of the office where he/she works with details of the recovery. The head of the place of work should get the recovery amount in 10 instalments and send the same it to the S.I.E.P as demand draft or by money order. Or the subscriber himself / herself can pay it directly at the sales wing of the S.I.E.P. He/ she should inscribe the name and register number whenever letters are sent, or money is paid.

Details of Sales (Except packing / parcel charges)

Sarvavijnanakosam :

Viswasahithyavijnanakosam :

Single-volume Encyclopaedias :

Prices may vary without prior notice.

Discount Rates

A discount of 50% is available for 1 to 15 volumes of Sarvavijnanakosam.

One may get 20% discount when volumes are bought according to the Credit Scheme. If volumes are bought in the Instalment Scheme, the subscriber will get 25% discount.

If one buys all the volumes so far published together, one will get 30% discount, and 35% discount when bought at exhibitions.

If you like to buy a single volume of any of the following you may be given 25% discount from the actual price:

☛  Sarvavijnanakosam Volumes 1-16
☛  Viswasahithyavijnanakosam : Volumes 1-10
☛  One set of all the Vijnanakosams : 30 volumes

(i.e. 16 volumes of Sarvavijnanakosam, 10 volumes of Viswasahithya vijnanakosam, four single-volume encyclopaedias)

If you want to buy just one volume of the above- mentioned books you may get 25% discount from the actual price of that particular volume.

One can download the application form for buying the volumes according to the Instalment Scheme from the website of the S.I.E.P.

Ⅴ.     Services

1. If a government / public sector official wants to buy all the volumes of the Vijnanakosam published so far, he/she could get them within 30 minutes for 20% commission, provided he/she submits the duly filled in application form along with Rs. 300/- as the first instalment. (The application form for this is available on the website of the State Institute of Encyclopaedic Publications.)

2. If the price of the required volume(s) is paid as ready cash, one may get the volume(s) without delay at 30% commission.

3. The time schedule of the sales wing is between 10.30 am and 1 pm, and 2 pm and 4pm, in all working days.

4. The editors of S.I.E.P. prepare articles for each volume. Along with that we seek the help of experts from the fields of Education, Literature, Science, and so on. And we accept the articles they prepare if they are worthy to be published; and a remuneration will be paid i.e. Rs. 800/- as per 1000 words.

5. Sarvavijnanakosam Volumes 1 to 15 are available in the website ( www.web-edition.sarvavijnanakosam.gov.in )) of the S.I.E.P. The rest of the volumes will be made available as and when they are published. Arrangements for the same are already made.

6. A library with twentyfive thousand(25000) reference books is functioning in the office building.

Ⅵ.     To submit the articles

Experts can submit articles to our website. The e-mail address for the same is given below: sarvavijnanakosam@yahoo.com. If a person likes to submit an article for the Sarvavijnanakosam he/ she can write and send it to us. After scrutiny, if the article is found worthy to be published, the contributor may be given Rs. 800/- as per 1000 words. The conditions related to it are given below:

1. Type the article in Unicode font.

2. Save the typed matter as Open Office File.

3. Please Email the soft copies of the following:

a) The text and illustrations (images) as Open office document / portable document file.
b) A text file of the text without any image.
c) A folder with all the images saved according to the jpeg system. The contributor of the articles can suggest corrections / additional information to the existing articles.

Ⅶ.     Grant-in-Aid

The Institute functions with the grant sanctioned by the State Government as and when it provides as plan fund/non-plan fund. The amount that the S.I.E.P receives as the price of the volumes, is deposited in the revolving fund of the Institute.

Ⅷ.     Audit

The accounts of the S.I.E.P. is audited by both the Local Fund Audit and Accountant General,Kerala , Trivandrum.

Ⅸ.     Computer and Internet Facilities

In connection with the making of the encyclopaedias, computers with Internet facilities are placed in the Institute.
Any complaint the public has got with the services related to the encyclopaedias, can be lodged with the Director whose address is given below:

Ⅹ.     Right to Information Act